How to create Payroll voucher (Dues) in Tally Prime?
v For User Defined Dues
Step: – GOT > Voucher > Ctrl+F4 > Ctrl+F (Autofill)
Or, GOT > Voucher > F10 > Payroll > Ctrl+F (Autofill)
Ø
After reaching by follow above step, screen of Payroll Autofill Box will shown like that following screenshot:
Ø Fill all details for User defined Pay Heads type in Payroll Autofill box like,
· Transactions Type – Select “Payroll Autofill”.
· Process for – Select “User Defined” from list of Process
· From (blank for beginning) – Type first date of months in which you create Attendance
of Employee. Like I type “01/01/2021”.
· To (blank for end) – Type last date of months in which you create Attendance of Employee. Like I type “31/01/2021”.
· Employee Category – Select employee category for your employee. Like I select “Patna Head Office”
· Employee/Group – you can do process according to a single employee or Employee
groups. I select Employee groups “Sales Department”.
· Sort by – Select any one from two methods to arrange employees in series in Payroll
voucher screen for Process. Like I select “Employee Name”.
· Payroll/Bank/Cash Ledger – Select Payable Ledger from list according process type. Like
I select “Salary Payable” for user defined process type.
·
After filling all above details in Payroll Autofill box for User Defined, screen will shown like that following screenshot:
Ø After filling details in Payroll Box Press Enter then Payroll voucher screen will shown like this following screenshot:
Ø Fill amounts for all Users defined Pay Heads for Every Employee according to necessity.
Ø Use following Table to fill User define Value in Payroll voucher screen to forwarded process:
Employee
Name
Variable Pay
Bonus
Canteen
Expense
Advance Salary
Expense
Shiwam Roy
300
500
500
1000
Anil Sharma
200
600
700
1500
Mohan Pandey
500
300
800
1200
Kamal Raj
400
400
600
1300
Ø Filled User defined value in Payroll voucher screen by using above table like following screenshot:
Ø Press Ctrl+A to Save this screen.
v For Salary Dues
Step: – GOT > Voucher > Ctrl+F4 > Ctrl+F (Autofill)
Or, GOT > Voucher > F10 > Payroll > Ctrl+F (Autofill)
Ø Fill all details for Salary dues Process in Payroll Autofill box like,
· Transactions Type – Select “Payroll Autofill”.
· Process for – Select “Salary” from list of Process
· Compute Income Tax based on – Select any one of them for income tax calculation. Like
I select “Declared Value”.
· From (blank for beginning) – Type first date of months in which you create Attendance
of Employee. Like I type “01/01/2021”.
· To (blank for end) – Type last date of months in which you create Attendance of
Employee. Like I type “31/01/2021”.
· Employee Category – Select employee category for your employee. Like I select “Patna Head Office”
· Employee/Group – you can do process according to a single employee or Employee
groups. I select Employee groups “Sales Department”.
· Sort by – Select any one from two methods to arrange employees in series in Payroll
voucher screen for Process. Like I select “Employee Name”.
· Payroll/Bank/Cash Ledger – Select Payable Ledger from list according process type. Like
I select “Salary Payable” for user defined process type.
· After filling all above details in Payroll Autofill box for Salary, screen will shown like that following screenshot:
Ø After filling details in Payroll Box Press Enter then Payroll voucher auto calculate Salary payable of Every employee which is shown like this following screenshot:
Note: Every Pay Heads calculated but Income tax not calculate because employee’s income is not eligible to calculate income tax.
Ø Press Ctrl+A to Save this screen.
v For PF Contribution Dues
Step: – GOT > Voucher > Ctrl+F4 > Ctrl+F (Autofill)
Or, GOT > Voucher > F10 > Payroll > Ctrl+F (Autofill)
Ø Fill all details for PF Contribution dues Process in Payroll Autofill box like,
· Transactions Type – Select “Payroll Autofill”.
· Process for – Select “PF Contribution” from list of Process
· Compute Income Tax based on – Select any one of them for income tax calculation. Like
I select “Declared Value”.
· From (blank for beginning) – Type first date of months in which you create Attendance
of Employee. Like I type “01/01/2021”.
· To (blank for end) – Type last date of months in which you create Attendance of
Employee. Like I type “31/01/2021”.
· Employee Category – Select employee category for your employee. Like I select “Patna Head Office”
· Employee/Group – you can do process according to a single employee or Employee groups. I select Employee groups “Sales Department”.
· Sort by – Select any one from two methods to arrange employees in series in Payroll
voucher screen for Process. Like I select “Employee Name”.
· Payroll/Bank/Cash Ledger – Select Payable Ledger from list according process type. Like
I select “PF Payable” for user defined process type.
· After filling all above details in Payroll Autofill box for Salary, screen will shown like that following screenshot:
Ø After filling details in Payroll Box Press Enter then Payroll voucher auto calculate PF payable of Every employee which is shown like this following screenshot:
Ø Press Ctrl+A to Save this screen.
v For ESI Contribution Dues
Step: – GOT > Voucher > Ctrl+F4 > Ctrl+F (Autofill)
Or, GOT > Voucher > F10 > Payroll > Ctrl+F (Autofill)
Ø Fill all details for PF Contribution dues Process in Payroll Autofill box like,
· Transactions Type – Select “Payroll Autofill”.
· Process for – Select “ESI Contribution” from list of Process
· Compute Income Tax based on – Select any one of them for income tax calculation. Like
I select “Declared Value”.
· From (blank for beginning) – Type first date of months in which you create Attendance of Employee. Like I type “01/01/2021”.
· To (blank for end) – Type last date of months in which you create Attendance of
Employee. Like I type “31/01/2021”.
· Employee Category – Select employee category for your employee. Like I select “Patna Head Office”
· Employee/Group – you can do process according to a single employee or Employee
groups. I select Employee groups “Sales Department”.
· Sort by – Select any one from two methods to arrange employees in series in Payroll
voucher screen for Process. Like I select “Employee Name”.
· Payroll/Bank/Cash Ledger – Select Payable Ledger from list according process type. Like
I select “ESI Payable” for user defined process type.
·
After filling all above details in Payroll Autofill box for Salary, screen will shown like that following screenshot:
Ø After filling details in Payroll Box Press Enter then Payroll voucher auto calculate ESI payable of Every employee which is shown like this following screenshot:
Ø Press Ctrl+A to Save this screen.
v For NPS Contribution Dues
Step: – GOT > Voucher > Ctrl+F4 > Ctrl+F (Autofill)
Or, GOT > Voucher > F10 > Payroll > Ctrl+F (Autofill)
Ø Fill all details for PF Contribution dues Process in Payroll Autofill box like,
· Transactions Type – Select “Payroll Autofill”.
· Process for – Select “NPS Contribution” from list of Process
· Compute Income Tax based on – Select any one of them for income tax calculation. Like
I select “Declared Value”.
· From (blank for beginning) – Type first date of months in which you create Attendance
of Employee. Like I type “01/01/2021”.
· To (blank for end) – Type last date of months in which you create Attendance of
Employee. Like I type “31/01/2021”.
· Employee Category – Select employee category for your employee. Like I select “Patna Head Office”
· Employee/Group – you can do process according to a single employee or Employee
groups. I select Employee groups “Sales Department”.
· Sort by – Select any one from two methods to arrange employees in series in Payroll
voucher screen for Process. Like I select “Employee Name”.
· Payroll/Bank/Cash Ledger – Select Payable Ledger from list according process type. Like
I select “NPS Payable” for user defined process type.
· After filling all above details in Payroll Autofill box for Salary, screen will shown like that following screenshot:
Ø
After filling details in Payroll Box Press Enter then Payroll voucher auto calculate NPS payable of Every employee which is shown like this following screenshot:
Ø Press Ctrl+A to Save this screen.
v For PF other Charges Dues Process
Step: – GOT > Voucher > F7 > Ctrl+F (Autofill)
Ø Fill all details for PF Contribution dues Process in Journal Autofill box like,
· Transactions Type – Select “PF Other Charges”.
· From (blank for beginning) – Type first date of months in which you create Attendance
of Employee. Like I type “01/01/2021”.
· To (blank for end) – Type last date of months in which you create Attendance of
Employee. Like I type “31/01/2021”.
· Employee Category – Select employee category for your employee. Like I select “Patna Head Office”
· Employee/Group – you can do process according to a single employee or Employee
groups. I select Employee groups “Sales Department”.
· Expense Ledger – Select “PF Admin Expenses”.
· Admin Charges (A/c No. 2) – Select “PF Admin Charges @ 1.10%”.
· EDLI Contribution (A/c No. 21) – Select “Employer EDLI Contribution @0.5%”.
· EDLI Admin Charges (A/c No. 22) – Select “EDLI Admin Charge @0.01%”.
Ø
After filling all above details in Journal Autofill box for PF other Charges, screen will shown like that following screenshot:
Ø After filling details in Journal Autofill Box Press Enter then Journal voucher auto calculate all PF other Charges of Every employee which is shown like this following screenshot:
Ø Press Ctrl+A to Save this screen.
Part 3: Payment Voucher
Payment Voucher – Payment Voucher used for paid dues of Salary, PF, NPS, and ESI of Employee through Bank or Cash.
