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field is useful if you want to print some other address of the party as it is entered in the Account master. For example, Star Electronics Company has sold goods to Smart Traders Corporation but Smart Traders Corporation wants the goods to be delivered at one of their branch office instead of head office and wants the branch office address to be printed on the bill. In the Account master of Smart Traders Corporation, address of the head office exists. Now for this purpose Star Electronics Company can enter the branch office address of Smart Traders in the Separate Billing Details window.
è The address and other details specified in the Separate Billing Details window will be printed in the bill. If you do not enter any details in the Separate Billing Details window then party name, address and TIN will be picked from Account master and the same will be printed in the bill.
Input Item MRP
Specify ‘Y’ in this data field if you want to enter MRP of the item at the time of voucher entry. On specifying ‘Y’ in this data field, an Input Item MRP window will appear with each item at the time of voucher entry.
Skip Item Qty / Unit / Price
Specify ‘Y’ in this data field if you want to skip Quantity, Unit and Price fields in the Item Details grid at the time of voucher entry. On specifying ‘Y’ in this data field, Quantity, Unit and Price fields of Item Details grid will be de-activated at the time of voucher entry. This feature is useful for companies falling under Service Tax Category in which the services rendered cannot be measured in terms of quantity, unit or price per unit.
Items Sorting While Saving
Select from the list the type of sorting to be applied on the items at the time of voucher saving. In the list, there are three options. The options are:
None – Select this option if you do not want to sort voucher items at the time of voucher saving. On selecting this option, order of the items as specified in the voucher will not be changed at the time of voucher saving.
Alphabetically Item-Wise – Select this option if you want to sort items alphabetically at the time of voucher saving. On selecting this option all the items used in the voucher will be sorted alphabetically.
Alphabetically Item Group-Wise – Select this option if you want to sort items, group-wise at the time of voucher saving. On selecting this option, all the items will be sorted according to their Parent Group. For example, there are three items in a voucher, LG AC 1.5 ton, Sony LCD Bravia and Voltas AC 1.5 ton. Out of these three items, LG AC 1.5 ton and Voltas AC 1.5 ton belongs to Air Conditioner Parent Group and Sony LCD Bravia item belongs to Television Parent Group. In this case, with this option selected, first, items of Air Conditioner Parent Group will be sorted and then items of Television Parent Group will be sorted on saving the voucher. Hence, at the
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time of voucher saving, order of the items will become LG AC 1.5 ton, Voltas AC 1.5 ton and Sony LCD Bravia.
Set Default Date in Voucher as
Select from the list, whether you want system date or last voucher date to appear as default date in Date data field at the time of entering voucher.
Input Transport Details
Specify ‘Y’ in this data field, if you want to enter transport details for central transactions at the time of entering voucher. On specifying ‘Y’ in this data field, a Transport Details window appears in the voucher in which you can enter the transportation details, such as station, vehicle number and so on for the goods delivered / received.
Auto Round Off Final Amount
Specify ‘Y’ in this data field if you want to round off final bill amount. field, a Configure button appears. On clicking the Configure button, window appears in which you can specify the amount round off details. Auto Round Off Options window.
On specifying ‘Y’ in this data an Auto Round off Options Given here is a screenshot of
Figure 6.24 Auto Round Off Options
In the Auto Round off Options window, various data fields appear. The data fields are:
Always Upper – Select this option if you want to round off the value in voucher to the upper limit. For example, if the final bill amount is Rs. 20,449.49 then with this option enabled the final bill amount will be Rs. 20,450.
Always Lower – Select this option if you want to round off the value in voucher to the lower limit. For example, if the final bill amount is Rs. 20,449.49 then with this option enabled the final bill amount will be Rs. 20,449.
