Unit 6 – Transactions 159
Figure 6.20 Voucher Configuration
At the left hand side of the Voucher Configuration window, list of all the voucher types is provided. Select from the list the voucher type that you want to configure. On selecting a voucher type, a Main option is displayed which is actually a default series created by BUSY. You can create as many series for a voucher as you want. Creating a series provides the benefit of defining different configurations for a single voucher type. Let us understand the concept of series with the help of an example. Star Electronics Company wants to maintain record of cash sales and credit sales transactions separately. For this purpose, it can create two series with the name CashSale and CreditSale for the Sales voucher type. Now while entering cash sale transactions, it can select the CashSale series and while entering credit sale transactions, it can select the CreditSale series in the Sales voucher. Hence, at the end of the day, it can easily view total cash sales transactions and total credit sales transactions by viewing Sales vouchers of both the series separately.
To create a series, select the voucher type from the list provided at the left hand side of the Voucher Configuration window, and click the Add New button provided on the right hand side. On clicking the Add New button, a Voucher Series – Add window appears in which you can specify the name of the series. Given here is a screenshot of Voucher Series – Add window.
Figure 6.21 Voucher Series – Add
In the Voucher Series – Add window, specify name of series in the Series data field and click the Save button. On clicking the Save button, the series will start appearing in the list of series created for the selected voucher type.
Once a series is created, next step is to configure the series as per your requirement. To configure a voucher series, select the required voucher series and click the Voucher Configuration button provided on the right hand side of the Voucher Configuration window. On clicking the Voucher Configuration button, a Voucher Configuration window appears. Given here is a screenshot of Voucher Configuration window.
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