Unit 6 – Transactions 133
field will be disabled and you are not allowed to enter voucher number. By default, voucher numbering is set to Manual for Purchase vouchers.
Purchase Type
This data field appears if you have enabled Sales Tax / VAT / GST for the company. Select required Purchase Type from the list.
Party
Select party from whom you are purchasing the goods. You can also select the Cash or Bank account if you have purchased goods in cash or through cheque.
Material Centre
This data field appears if you have created more than one Material Centre master. Select the Material Centre in this data field where the goods have been received or where the purchased goods are kept.
Purc Acc.
This data field appears if you have enabled the Specify in Voucher option in the selected Purchase Type. Select the account in which purchase entry will be posted or select the account that is to be debited for the purchase transaction you are entering.
Narration
Enter narration for the purchase transaction in this data field. You can pick from already created Standard Narrations also by pressing <F4> key.
Item Details Grid
Although no name is given to this grid in the voucher, we have given a name to it in the Courseware for your convenience. Under Item Details grid, you can enter details about the items you have purchased. In the Item Details grid, there are various fields. The fields are:
Item
Select required item from the list. The list will display name / alias of all the Item masters.
Qty.
Enter quantity of item purchased.
Unit
By default, the unit as specified in the selected Item master will appear in this field. You can change it to any other unit if the conversion factor exists between the main unit as specified in the Item master and the unit selected in this field.
Price
Enter the price in this field at which the item is purchased.
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Amount
By default, the amount calculated by multiplying the quantity and price is displayed in this field. You can change the amount as per your requirement. If you change the amount then the price will be adjusted automatically. On pressing the Enter key after entering the amount in the Amount field, an Item-Wise Sales Tax window or Item–Wise Tax Information window appears. For detailed help on these windows, please refer to sub topic 6.2.1 – Sales.
Bill Sundry Details grid
Although no name is given to this grid in the voucher, we have given it a name in the Courseware for your convenience. Under Bill Sundry Details grid, you can specify details about the Bill Sundries to be used in voucher. For example, you can enter Bill Sundry for freight & forwarding charges paid on receipt of goods. In Bill Sundry Details grid, there are various fields. The fields are:
Bill Sundry
Select required Bill Sundry from the list.
Narration
This data field is active only if you have enabled the option of Enable Bill Sundry Narration in Administration à Configuration à Features / Options à Inventory tab. Enter narration for the Bill Sundry in this data field.
@
By default, the value specified in the Bill Sundry is displayed here. You can change it as per your requirement.
Bill Sundry Fed As
Although no name is given to this data field, we have given it a name for your convenience. This field signifies how the Bill Sundry is calculated. For example, if the Bill Sundry is calculated on percentage basis then ‘%’ sign will appear in this field. You cannot change the value in this field.
Amount
This data field displays total Bill Sundry amount. By default, the amount calculated based on the value in the @ data field is displayed in this data field. You can change this value as per your requirement without affecting any other data field.
After entering appropriate data in the data fields, click the Save button to save the Purchase voucher. On clicking the Save button, a Sales Tax Reporting Details window appears. In the window, you can specify original purchase bill number and date. This is useful when you maintain your own purchase voucher number other than the one that is printed on the bill issued by the party from whom you have purchased the goods. You can maintain your own purchase bill number to follow a particular sequence for voucher numbers. However, for sales tax and reporting purposes, you require the original purchase number that is printed on the bill. Hence, you can enter the original purchase bill
