Unit 6 – Transactions 123
view list of vouchers on screen otherwise click Printer button to print the list of vouchers. On clicking the Screen or Printer button, a Report / Print Options window appears in which you can specify the series, date range and other information about the vouchers that you want to view / print.
After discussing the common options, let us start discussing about entering vouchers. First, we will start with Sales voucher.
Sales voucher is used to record the sale transactions i.e. when the goods are sold by a company, the same entry will be recorded in a Sales voucher. Sales voucher is the most frequently used voucher. To enter a Sales voucher, click Transactions à Sales à Add option. On clicking the Add option, a Sales – Add window appears in which you can enter details about the sale made. Given here is a screenshot of Sales – Add window.
Figure 6.3 Sales – Add
In the Sales – Add window, various data fields appear in which details regarding the goods sold are to be entered. Let us discuss various data fields that appear in Sales voucher in detail.
Select the voucher series in which you want to record the sale entry.
Enter date for which you are entering the voucher. On pressing the Enter key in this data field, a Stock Updation Date window appears. This window appears if you have enabled the option of Separate Stock Updation Date in Dual Vouchers in Administration à Configuration à Features / Option à Inventory tab (see Unit 4, topic 4.1 – Features / Options, sub topic – 4.1.3 Inventory). Enter date on which stock is updated or goods are moved out.
Enter the voucher number in this data field. If you have set the voucher numbering as Automatic in Voucher Configuration then voucher number will be generated automatically and you cannot change value in it. If you have set the voucher numbering as Not Required then this field will be disabled and you are not allowed to enter voucher number. By default, voucher numbering is set to Automatic for Sales voucher.
This data field appears if you have enabled Sales Tax / VAT / GST for the company. Select required Sale Type from the list. For example, if you are entering a voucher in which VAT @ 5% will be levied on all the items then you can select VAT / 5% (T / R) Sale Type. Similarly, if you are entering a voucher in which different tax rate will be levied on various items of the bill then you can select VAT / Multi Tax (T / R) option.
Select the party to which you are selling the goods. The list will display all the Account masters whose Parent Group is Sundry Debtor / Creditor, Cash or Bank. If you are selling goods on cash basis then you can select the Cash account. If you are selling goods on credit basis then you can select the name of the party to whom you are selling the goods.
This data field appears if you have created more than one Material Centre masters. Select the Material Centre from where the goods have been dispatched or moved out.
This data field appears if you have selected Specify in Voucher option in the Sale Type master selected in the Sale Type data field of the voucher. Select the account to which the sale entry will be posted or the account which is to be credited on saving the Sales voucher.
Enter narration for the voucher in this data field. You can also pick from the existing Standard Narrations by pressing <F4> key.