Unit 5 – Masters 95
Name
Enter name of the Bill Sundry in this data field. In the screenshot given above, name is given as Installation Charges.
Alias
Enter Alias for the Bill Sundry in this data field.
Print Name
Enter Print Name of the Bill Sundry in this data field.
Default Value
Enter default value for the Bill Sundry you are creating. The value specified here is used as a default amount or percentage to be charged as Bill Sundry in voucher.
Sub Total Heading
The default value in this data field is Total. The value specified in this data field act as heading for the sub total to be printed on the invoice. Here sub total refers to the amount of bill before charging the Bill Sundry you are creating. For example, you are creating Bill Sundry for Installation Charges then sub total means amount of bill before charging Installation Charges Bill Sundry.
Bill Sundry Nature
Select nature or type of Bill Sundry you are creating. For example, if you are creating Bill Sundry for Surcharge then you can select the Add. Tax / Surcharge on VAT option or if you are creating a Bill Sundry for Installation Charges then you can select the Others option.
Affects the Cost of Goods in Sale
Specify ‘Y’ in this data field if you want to add or deduct amount of Bill Sundry you are creating in the cost of goods sold. This option only affects the inventory reports and has nothing to do with the accounting reports. For example, you have entered a Sales voucher for four pieces of item LG AC 1.5 Ton costing Rs 20,000 each on which Installation Charges Bill Sundry of Rs. 1600 is levied. Now if you specify ‘Y’ in this data field then the cost of item LG AC 1.5 Ton will be displayed inclusive of installation charges i.e. Rs. 81,600 otherwise it will be displayed exclusive of installation charges i.e. Rs. 80,000.
Adjust in Sale Amount
If you specify ‘Y’ in this data field then the amount corresponding to this Bill Sundry in invoice will be posted in Sales account. If you specify ‘N’ in this data field then Account Head to Post data field gets activated in which you can select some other ledger account to which the amount will be posted.
Account Head to Post
This data field gets activated only when you have specified ‘N’ in the Adjust in Sale Amount data field. Select the ledger account from the list in which the amount of Bill Sundry is to be posted. For example
96
if you want to post amount of Bill Sundry in Miscellaneous Income account then you can select the Miscellaneous Income account from the list.
Similar three data fields appear for Purchase vouchers. The data fields are, Affect the Cost of Goods in Purchase, Adjust in Purchase Amount and Account Head to Post. These data fields are similar to the before-mentioned three data fields with only difference is that the value you specify in these data fields will be applicable for Purchase vouchers.
Affects the Cost of Goods in Stock Transfer
Specify ‘Y’ in this data field if you want to add or deduct amount of Bill Sundry to the cost of goods transferred.
Type
Under this group, you have to specify the type of Bill Sundry i.e. whether Bill Sundry is to be added / subtracted in / from the bill. Under this group, following two options appear:
Additive – Select this option if value of Bill Sundry is to be added in bill value.
Subtractive – Select this option if value of Bill Sundry is to be subtracted from bill value.
Amount of Bill Sundry to be Fed As
Under this group, you have to select the option according to which Bill Sundry value will be entered in the voucher. There are five options provided under this group. The options are:
Absolute Amount
Select this option if you want to enter Bill Sundry as an absolute amount. It means that if you select this option then you can directly enter the Bill Sundry amount without any calculation. For example, Star Electronics Company takes fix delivery charges i.e. Rs. 200 to deliver goods to any part of Delhi. Hence, it can create a Bill Sundry named Goods Delivery Amount, specify its Default Value as 200 and select the Absolute Amount option. Now whenever the company will use Goods Delivery Amount Bill Sundry in the voucher then Rs. 200 will be displayed automatically as Bill Sundry amount.
Per Main Qty.
Select this option if you want to calculate Bill Sundry amount as per the number of item units sold / purchased. For example, Star Electronics Company charges Rs. 400 as installation charges on every unit of AC sold. In this case, company can create a Bill Sundry named Installation Charges, specify its Default Value as Rs. 400 and select the Per Main Qty. option. Now, whenever it will use this Bill Sundry in the voucher then installation charges of Rs. 400 per piece will appear as Bill Sundry value. For example, Star Electronics Company enter a Sales voucher for four pieces of AC and specify the Bill Sundry as Installation Charges then Bill Sundry amount would be Rs. 1600 (400*4).
