Unit 6 – Transactions 149

Date

Enter voucher date in this data field.

Vch No.

Enter voucher number in this data field. If you have set voucher numbering as Automatic in Vouchers Configuration then voucher number will be generated automatically and you cannot change value in it. If you have set voucher numbering as Not Required in Vouchers Configuration then this data field will be disabled and you are not allowed to enter voucher number. By default, voucher numbering is set to Automatic for Debit Note vouchers.

Account Details grid

In the Account Details grid, you can select the accounts to be debited / credited. Various fields in the grid are:

D / C

Select ‘D’ if the account you will select next is to be debited otherwise select ‘C’ if the account you will select next is to be credited.

Account

Select Account to be debited / credited. The list will display only those accounts whose Parent Group is Cash or Bank.

Debit

Focus comes to this field, if you have selected ‘D’ in the D / C data field. Select the amount to be debited.

Credit

Focus comes to this field, if you have selected ‘C’ in the D / C data field. Select the amount to be credited.

Short Narration

Enter short narration for the entry in this data field. For example, you can enter the original sale bill number in this data field against which you are entering a debit note.

Long Narration

Enter long narration for the voucher in this data field.

After entering appropriate data in the data fields, click the Save button to save the Debit Note voucher.

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