Unit 6 – Transactions
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Figure 6.22 Voucher Configuration
In Voucher Configuration window, you can configure voucher series as per your requirement.
è The configuration you specify in the Voucher Configuration window will be applicable only for the series selected for the voucher type. For example, you are configuring Cash Sales series of Sales voucher type then the settings you define for Cash Sales series of Sales voucher type will be applicable only when you select Cash Sales series in Sales voucher.
You have to specify configuration for each voucher series separately.
Data fields that appear in Voucher Configuration window are dependent on the voucher type for which you are defining the configuration. For example, certain data fields that are active for Sales voucher may not be active for Payment voucher. To explain various data fields of Voucher Configuration window, we are taking example of Sales voucher type.
Various data fields that appear in Voucher Configuration window are:
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No of Optional Fields
Optional Fields are the User-Defined fields that vary from User to User. Each User can create Optional Fields as per his requirement. Maximum ten Optional Fields can be defined for a series. We have also discussed Master Optional Fields in Unit 5, which can be configured for various Masters. Master Optional Fields are used to describe additional characteristics or details about a Master whereas Voucher Optional Fields are used to describe any additional information or detail about the voucher.
Enter the number of Optional Fields for which you want to enter the data at the time of entering a voucher. You cannot enter a number more than 10 in this data field.
On entering a number in the range 1-10, the appropriate number of fields becomes active below the data field. In the screenshot (Figure 6.22, Voucher Configuration), the number of Optional Fields is two. Thus, two data fields are active wherein you can enter name of the fields in accordance with the serial number.
Add. Field with Item
Specify ‘Y’ in this data field if you want to create an additional field with item in which you can specify any extra information about the item at the time of voucher entry.
Name
This data field gets active only if you have specified ‘Y’ in the Add. Field with Item data field. Enter name for the additional field in this data field. Let us understand the relevance of Additional Field with the help of an example. Star Electronics Company wants to print Serial number of each item in the bill. For this purpose, it creates an additional field with the name Serial No. Now, whenever, it will select an item in the voucher and press <Enter> key, an Additional Field window will appear with Serial No. data field in which User can enter serial number of the item he is selling / buying.
Item-Wise Description
Specify ‘Y’ in this data field if you want to enter description about an item at the time of voucher entry. On specifying ‘Y’ in this data field, a Configure button appears. Click the Configure button to specify the number of description lines required with item at the time of voucher entry and the title for the description lines. On clicking the Configure button, an Item-Wise Description Configuration window appears. Given here is a screenshot of Item-Wise Description Configuration window.
