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Unit 7 – Print Utilities 185

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Unit 7 – Print Utilities 185

Default Printing Options – Under this group, you can specify the printer related details. By default, the details specified using the Hardware Configuration option appears here.

After entering appropriate data in the data fields, click the Ok button to print the documents.

Inventory Vouchers

Inventory vouchers option provides the facility to print inventory / stock related details of the vouchers. For example, if you print the report for Sales voucher using the Inventory Voucher option then all the details regarding the items sold will be printed in the report. On clicking the Inventory Voucher option under Printing à Print Utilities option, a Select Voucher Type for Printing window appears. The window displays list of various vouchers that can be printed using this option. You can print Inventory vouchers only in the format as defined by BUSY. You cannot create separate format for printing inventory aspect of voucher.

On selecting any of the vouchers, a Print Basis message box appears. In the message box, there are two options. The options are:

Date-Wise – Select this option if you want to print the vouchers date wise.

Voucher No.-Wise – Select this option if you want to print the vouchers according to voucher number.

On selecting any of the option, a Printing Options window appears. Given here are the data fields that appear in the Printing Options window.

Printing Options

Voucher Series – Select the voucher series for which you want to print the inventory voucher.

In other words, vouchers entered using the specified series will only be printed.

Starting Vch No. – This data field appears only if you have selected Voucher No.-Wise option in Print Basis message box. Specify the starting voucher numbers, vouchers entered after which will be considered for printing.

Ending Vch No. – This data field appears only if you have selected Voucher No.-Wise option in Print Basis message box. Specify the ending voucher number, vouchers entered up to which will be considered for printing.

Starting Date – This data field appears only if you have selected Date-Wise option in Print Basis message box. Specify the date, vouchers entered on or after which will be considered for printing.

Ending Date – This data field appears only if you have selected Date-Wise option in Print Basis message box. Specify the date, vouchers entered on or before which will be considered for printing.

No. of Copies – Specify the number of copies to be printed for the report.

Default Printing Options – Under this group, you can specify the printer related details. By default, the details specified using the Hardware Configuration option appears here.

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After entering data in the data fields, click the Ok button to print the documents.

Accounts Vouchers

Accounts vouchers option provides the facility to print accounts related details of the vouchers. For example, if you print the report for a Sales voucher using the Accounts Vouchers option then the accounts debited and credited along with the amount will be printed in the report. On clicking the Accounts Voucher option under Printing à Print Utilities menu, a Select Voucher Type for Printing window appears. The window displays list of various vouchers that can be printed under this option. For detailed explanation, please refer to the Inventory Vouchers option above.

Review

ü In BUSY, printing can be of two type, online printing and offline printing.

ü Online printing refers to printing a bill as soon as it is saved. While offline printing refers to taking pint of all the bills of a day / week / month together.

ü Standard configuration of documents refers to configuring a bill for basic design such as Company name, terms & conditions, signatory details and so on.

ü You can print Logo of your company on the bill by specifying its path and other characteristics in Standard document configuration.

ü Print button is provided in the vouchers while opening them in Modify mode to print the bill details.

ü Bulk Printing in BUSY can be done by using Print Utilities option under Printing menu.

ü You can create different formats for printing various documents. You can also make changes in the Standard format created by BUSY, by using the Document Printing à Standard option under Administration à Configuration option.

Exercise

1 . Which of the following options appear under Print Utilities menu:

a) Documents c) Inventory Vouchers

b) Accounts Vouchers d) All of the Above

2 . Under Logo option, you can specify:

a) Image Path c) Print Type

b) Height & Width of Image d) All of the above

3 . A Bill can be printed:

a) At the time of saving voucher c) By using Print Utilities option

b) By opening it in modify mode d) All of the above

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