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Unit 7 – Print Utilities 179

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Unit 7 – Print Utilities 179

As Mentioned Below

Select this option if you want to print Invoice heading as per your choice. On selecting this option, an Invoice heading data field will get active below this group. The heading you enter in that field will be printed on the Invoice.

None

Select this option if you do not want a heading to be printed on the invoice. This option is useful if you print invoice on a paper having pre printed header. For example, if you are printing a bill on a paper that already has Tax Invoice or Retail Invoice printed on it then you will not need to give a heading for it.

Invoice Heading

This data field gets active only if you have selected As Mentioned Below option in the Invoice Heading group. Specify the heading to be printed on the invoice.

Company Name

By default, the Company’s Print name as specified at the time of company creation appears here. You can make any changes in it to print the required name. This data field will be deactivated on specifying ‘Y’ in the Pre Printed Header data field under Header Info group.

Address

By default, the company address as specified at the time of company creation appears here. You can change it as per your requirement. The address you specify here will be printed on invoice. This data field will be deactivated on specifying ‘Y’ in the Pre Printed Header data field under Header Info group.

Header

Enter Header to be printed on the invoice. The value you specify in this data field will be printed after the Company Name & Address in the invoice. You can specify punch line of your business in this data field or any other such information that you want to print on the bill. For example, Star Electronics Company has its punch line as ‘Range of High Quality Home products’, hence it can specify this line in the Header data field.

Header Info.

Under this group, you can specify configuration for header details of the invoice. In this group, there are two data fields. The data fields are:

Pre Printed Header – Specify ‘Y’ in this data field, if you print invoice on a paper on which header is already printed. For example, you are printing document on letterhead of the company; in this case, you need to leave some space at the top of the page so that printing will start after a specified region. For this purpose, you have to specify ‘Y’ in this data field. On specifying ‘Y’ in this data field, Company Name, Address, Header and Logo sub group will be

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deactivated as it will be assumed that these details will already be printed on paper and are not required to be printed again.

No. of Lines to skip – This data field gets active only if you have specified ‘Y’ in the Pre Printed Header data field. Specify the number of lines to be skipped from the top of paper before printing the invoice. Approximately 1 inch is equal to 6 lines, hence, you can measure printed part of the page and accordingly specify the number of lines to be skipped.

Body

Under this group, you can specify details to be printed in the invoice body. Under this group, two data fields appear. The data fields are:

Automatic

Select this option if you want to print invoice body in the format as created by BUSY.

Self Configured

Select this option if you want to print invoice body in the format as specified by you. On selecting this option, a Configurable Body Items window appears in which you can specify the total character length to be used for each item component and the caption or heading to be used for it in the report. If you do not want to print any item component then specify the character length as zero for it.

Printing Options

Under this group, you can select various options or components to be printed in the invoice. Various options that appear under this group are:

Print Outer Box and Vertical Lines – Specify ‘Y’ in this data field if you want to print outer box and vertical lines in the document. On specifying ‘Y’ in this data field, a box and various lines will be printed in the invoice otherwise, dotted lines will be printed.

Print ‘Pre Authenticated on Invoice’ – Specify ‘Y’ in this data field to print ‘Pre Authenticated’ word on the Invoice.

Print ITC Eligibility – Specify ‘Y’ in this data field if you want to display the status of ITC (Input Tax Credit) Eligibility in the document.

Print Copy Title (Original / Duplicate etc.) – Specify ‘Y’ if you want to print copy title. The copy title information is picked from the Copy Title Configuration under Administration à Configuration à Document Printing à Copy Title Configuration option.

Print Voucher Creation Time – Specify ‘Y’ in this data field, if you want to display the time at which voucher is entered in the document.

Print VAT Separately with Items (Retail Invoice) – Specify ‘Y’ if you want to print the VAT amount separately with items in Retail Invoice bills. This is useful in case of Multi Tax or Tax Inclusive Sale Types. For example, in case of Multi Tax if you want the tax amount to be printed separately with all the items then specify ‘Y’ in this data field. Similarly, in case of Tax Inclusive if you want the tax amount to be reflected along with the items (by reverse

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