How to Manage License in Busy-21

Company > License Management

License Management menu provides various options for registering BUSY for soft lock license file, generating system info file, upgrading BUSY if using hard lock i.e. Dongle and so on. On clicking the License Management option, various options are displayed. The options are:

• Soft Lock Registration

• Generate System Info.

• Re-Validate Soft Lock License

• Get Soft Lock License File

• Get SoftLock Activation Key

• Change Soft Lock Email ID / Password

• Surrender SoftLock License

• Upgrade BUSY (For Dongle Only)

• Update Signature (For Dongle Only)

• Update Dongle Registration Details

Soft Lock Registration

Registering for Soft lock security feature is a very simple process and can be done by Users itself or if they want they can get it done through Channel Partners also. The only constraint or check is the requirement to validate the Soft lock License file at least once in 30 days failing which the product will be opened in Demo mode. Validating License file is not a procedure; it is just that you need to have an internet connection while BUSY is opened at least once in 30 days.

Once BUSY gets the Internet connection, it will validate the License file itself. However for the clients whose computers have a regular Internet connection, there is no issue as BUSY will automatically validate the License file itself as soon as it gets the Internet connection.

Soft Lock registration is a very simple process. For Soft Lock registration, you need to click the Soft Lock Registration option provided under License Management sub menu of Company menu. On clicking the option, a Soft Lock Registration window appears. Given here is a screenshot of Soft Lock Registration window.

Soft Lock Registration window

In the Soft Lock Registration window, there are various data fields and groups. The data fields and groups are:

• Soft Lock Registration for

• Bind Softlock with

• Serial No. Details

• Registration Details

• Accountant Details

• CA Details

• Email Details

Soft Lock Registration for

Under this group, following two options appear:

• Current Machine

• For Some Other Machine

Current Machine

Select this option if you are registering BUSY for same computer from which you are using this option.

For Some Other Machine

Select this option if you are registering BUSY for some other computer. On selecting this option, following data fields get active:

• Specify BUSY System Info File – Under this data field, you have to specify path of the file which is generated on the computer for which you are registering BUSY. Basically this file contains system information of the computer for which you are registering BUSY. With Soft lock security feature, you can run BUSY only on that computer for which you have registered the BUSY. This implies that if you have registered BUSY for System1 then you cannot use BUSY on System2 by just copying License file on System2.

To generate System Info file, you have to use the Generate System Info file option provided under Company menu (explained below).

If you are registering BUSY for the same computer then System file will be generated automatically and  you will not be required to use the Generate System Info file option.

If you want to bound Softlock with unique Computer ID and not Hard disk than you press ctrl + shift + alt + M. On pressing this combination, a label “( Forced to Bound with Machine ID )” will appear on the form. This states that softlock is now bound with Computer ID and not hard disk.

Bind Softlock with

Under Bind Softlock with group, following options appear:

• Hard Disk – Select this option if you want to bind Softlock with Hard Disk number.

• Machine ID – Select this option if you want to bind Softlock with Machine ID. In case, you have multiple hard disk on your computer from which you are registering the softlock file then it is recommended to bind softlock file with Machine ID as a single machine will have only one Machine ID but can have multiple Hard Disk numbers. For Server machines, it is recommended to bind softlock file with Machine ID.

• IP Address – Select this option if you want to bind softlock with Static IP of the computer. It is recommended when the data is hosted on server and hard disk number and machine ID’s are either not accessible or keep on changing. Basically when you are using data from any remote location then static IP of the Server is required as the Static IP is fixed and hence you can bind softlock with the Static IP.

Serial No Details

Under Serial No. Details group, following options appear:

• Serial No.

• Activation Key

Serial No.

Enter Serial number of your BUSY package in this data field.

Activation Key

Enter activation key of your BUSY package in this data field. If you are an existing User then you have to obtain the activation key from BUSY office. Otherwise for new customers it is provided along with the package.

After entering the Serial number and Activation key, click the Validate Serial No button to check the authenticity of Serial number and Activation key. On entering a valid combination of Serial number and Activation key, you will be allowed to register BUSY.

Registration Details

This group gets active only when BUSY has validated your Serial number and Activation key. Under this group, you are required to enter certain details about your BUSY package and about your organization. Various data fields that appear under this group are:

• Partner Code – Enter Partner Code from whom you have purchased BUSY. If Partner Code is not known, you can leave this field blank.

• Installed By – Enter name of the person/organisation who has installed BUSY.

• Invoice Date – Enter invoice date in this data field. Invoice date cannot be less than the dispatch date of serial number being registered.

• Invoice No. – Enter invoice number in this data field.

• Organisation – Enter name of your organisation in this data field.

• Industry Type – Select the type of industry i.e. trade you deal in.

• Nature of Work – Select the nature of work in this data field.

• Address – Enter your organisation’s address in this data field.

• PIN Code – Enter PIN code in this data field.

• City – Select city where your organisation is located.

• State – Select state in this data field.

• Country – Select country in this data field.

• GSTIN – Enter company GSTIN in this data field.

• PAN – Enter company PAN in this data field.

• CIN – Enter company CIN in this data field.

• Phone – Enter phone number of your organisation in this data field.

• Mobile – Enter mobile number of the contact person in this data field.

• Contact Person – Enter name of the contact person of your organisation in this data field.

• Designation – Enter designation of the contact person in this data field.

Accountant Details

This group gets active only when BUSY has validated your Serial number and Activation key. Under this group, you are required to enter details of Company’s Accountant.  Various data fields that appear under this group are:

• Name – Enter Name of the accountant in this data field.

• Email – Enter Email ID of accountant in this data field.

• Mobile – Enter Mobile No. of accountant in this data field.

CA Details

This group gets active only when BUSY has validated your Serial number and Activation key. Under this group, you are required to enter details of Company’s Accountant.  Various data fields that appear under this group are:

• Name – Enter Name of the CA in this data field.

• Email – Enter Email ID of CA in this data field.

• Mobile – Enter Mobile No. of CA in this data field.

Email Details

Under this group, you need to specify Email ID and the password. Email ID you specify here will be used for all further communications from BUSY such as sending the License file and so on. Various data fields that appear under this group are:

• Email ID – Enter your Email ID in this data field.

• Registration Password – Enter password for the Email ID in this data field.

• Recheck Password – Re-enter password in this data field.

After entering the required details, click the Register button to register for the Soft lock security feature. On successful registration, a Soft Lock License file will be sent to you on the Email ID as specified in the Soft Lock Registration window. You have to then copy the License file in the System folder of Busywin. With this you have completed the registration process and now you can run BUSY with Soft Lock security feature.

Generate System Info.

In case you do not have Internet connection on the computer for which you want to register BUSY then in that case you would register BUSY from some other computer which is having Internet connection. But at the same time, in the Registration process (explained above) if you are registering BUSY for some other computer then you need to specify the path of System Info file (generated on the computer for which you are registering BUSY). Now to generate System Info file for computer for which BUSY is to be registered, you have to use the Generate System Info File option.

On clicking the Generate System Info File option, a System Info file will be created and the path of the same will be displayed to you. You have to then copy this file onto the computer having Internet connection and from which you are registering the BUSY. Now at the time of registration, you will specify the path of this System Info file and register BUSY for Soft Lock security feature.

For example, you want to register BUSY for System1 but System1 does not have an Internet connection and you are registering BUSY from System2 which is having Internet connection. In such a case, you would use Generate System Info File option on System1 and generate the System Info file. Now you will copy this file to System2 and specify its path in the Soft Lock Registration window and continue with registration process.

Re-Validate Soft Lock License

To re-validate the License file, you have to click the Re-validate Soft Lock License option provided under License Management sub menu of Company menu. On clicking this option, a message box appears asking you that do you want to validate License file. Click Yes button in the message box to validate the License file.

As mentioned earlier also that revalidating License file is not a procedure.  It is just that you need to have an Internet connection once in 90 days.  It is necessary to have an Internet connection at least once in 90 days, else BUSY will automatically start in Demo mode.  Once BUSY will get into the Demo mode then you need to revalidate the License file.

It is mandatory to have Internet connection to revalidate the Soft Lock License file.

Get Soft Lock License File

In case your License file gets corrupted or you have lost the file due to System format or any other reason then you can obtain the Soft lock License file again from BUSY by using the Get Soft Lock License file option. On clicking this option, a Get Soft Lock License File window appears. Given here is a screenshot of Get Soft Lock License File window.

Get Soft Lock License File

In the Get Soft Lock License File window, following data fields appear:

• • Serial No. – Enter BUSY serial number in this field.

• • Email ID – Enter Email ID which you have entered at the time of Soft Lock registration. License file will be sent on this Email ID only.

• • Registration Password – Enter password that you have specified at the time of Soft lock registration. It is only after getting a valid combination of

Email ID and password that Soft Lock license file will be again sent to you.

After entering the required details, click the Get License File button to get License file on the Email ID as specified by you.

Get SoftLock Activation Key

Change Soft Lock Email ID / Password

Using this option, you can change Email ID and password that you have specified at the time of SoftLock registration. This option is required if you have by mistake entered a wrong Email ID at the time of SoftLock registration. On selecting this option, a Change Soft Lock License Email ID / Password window appears. Various data fields that appear in the Change Soft Lock Email ID / Password window are:

• Serial No. – Enter serial number of your BUSY package in this data field.

• Registration Password – Enter the registration password in this data field.

• Validate – Click this button to validate serial number with the password. It is after getting a valid serial number and password, you would be allowed to change the Email ID.

• New Email ID – Enter new Email ID in this data field.

• Password – Enter password in this data field.

• Recheck Password – Enter password in this data field to confirm the password as entered by you in the previous data field.

Surrender SoftLock License

Using Surrender SoftLock License option, you can surrender your existing softlock license and opt for another license file.  An important point to note here is that if you are formatting your system then you do not need to generate a new license file.  Instead you can use the existing softlock license file.  New softlock license file is needed only when you are shifting your work to some other computer.

Upgrade BUSY (For Dongle Only)

All information about the BUSY application such as model, version, serial number and so on is stored in the Dongle provided with the BUSY.  With the Upgrade BUSY option you can update the Dongle information.  Updating Dongle information can mean any updation in the BUSY such as model update or version update.  To make any updation in BUSY, we will provide you with a file.  You have to store that file on your computer and have to specify the path and name of the file in the Upgrade BUSY option.  BUSY will then read the information from that file and update the software accordingly.

Let us understand working of Upgrade BUSY option with the help of an example.  Suppose, you are currently using SM edition of BUSY and want to update it to the EM Edition.  In such a  case, you have to contact BUSY office from where in you will be provided with a file which you have to store on your computer. After you have stored the file on your computer, you have to open BUSY and select Upgrade BUSY option in the Company menu.  In the Upgrade BUSY option, you have to specify the path of the file provided to you and click the Update button.  BUSY will then be updated from SM to EM edition.

To use Upgrade BUSY option, click Company > License Management > Upgrade BUSY option.  On clicking the Upgrade BUSY option, an Upgrade Busy window appears.  Given here is a screenshot of Upgrade Busy window.

Upgrade Busy window

In the Upgrade Busy window, there is one data field and two groups.  The data field and groups are:

• Source File to Upgrade Busy

• Current Configuration

• New Configuration

Source File to Upgrade Busy

Specify path of the file provided by BUSY to you.  You can also select the path by clicking the Browse button.

Current Configuration

This group displays the current configuration stored in the Dongle.  Information provided in this group is:

• Serial Number – This field displays the serial number of the dongle.

• Product – This field displays the product you are currently using. If you are using BUSY then it will display BUSY, if you are using CSM software of BUSY then it will display CSM and so on.

• Model – This field displays the model you are using such as SS, PM and so on.

• Version – This field displays the version you are using such as 3.4, 3.5 and so on.

• AddOn – This field displays whether you are using any AddOn of BUSY.

New Configuration

When you select a file in the Source File to Upgrade Busy data field then this group displays the new configurations as stored in the file.

• Click the Upgrade button to upgrade BUSY.

Update Signature (For Dongle Only)

In case of any error or corruption due to which you are not able to work on BUSY, Update Signature option can be used.  This option can only be used by Dongle user.   A signature file will be sent to the user which needs to be updated so as to work smoothly.

Update Dongle Registration Details

In case the user does not have an Internet connection and his dongle registration details are not updated with the company then the user can contact channel partner and get a registration file.  This registration file is to be send to the company using Update Dongle Registration Details option provided under License Management sub menu of Company menu.  With the help of registration file the company will fetch the dongle registration details and update it in their data for future references.