Creating Masters

In BUSY the term ‘Master’ signifies information that is generally entered once but further used in day-to-day activities and transactions. Masters contain a set of information which is either static or which does not require high volume of changes. Before entering transactions of a business, one needs to create certain masters, which will be used, in daily course of business. BUSY provides various masters under Masters menu such as Account master, Item master, Bill Sundry master and so on which are to be created before starting the operations of business. Basic masters that are generic and are required by any type of company get created at the time of company creation itself. For example, almost every type of company needs, Cash account, Stock account, and Miscellaneous Expense account. Similarly, every company needs to charge or pay basic taxes such as Sales Tax or VAT. Hence, to ease the workload of Users, BUSY creates generic masters itself. Apart from these basic masters, other masters that vary from company to company needs to be created by User itself. For example, each company has its own set of parties with whom it deals, each company has different items to sell or purchase and so on. Thus, these company specific masters are to be created by User as per his requirement. In this section, we will discuss creation of various Masters in BUSY.

Masters are provided under Administration menu of BUSY. On clicking the Administration menu, various options appear. Click the Masters option to view the list of Master types provided by BUSY. On clicking the Masters option, a list of Masters is displayed. Given here is a screenshot of Masters menu displaying list of Masters.

Before discussing the Masters, we will discuss certain terms and options, which are common to all the

Masters. Common terms and options used in Masters are:

Name

Name simply refers to the name of the master you are creating. For example, if you are creating an Account master for State Bank of India then in this case, name of the Account master will be State Bank of India.

You cannot have two masters of the same type with the same name. BUSY does not allow you to create two masters of the same type such as Account, Material Centre and so on with the same name. Further, blank spaces and reserved names (names of pre-defined masters – see sub-topic 5.1.1) are not accepted as names for masters.

Alias

Alias refers to an abbreviation or a short name for the master that you are creating. For example, if you are creating an Account master for State Bank of India then you can enter Alias as SBI. To refer to a particular master for whom an Alias has been entered, you can use either the Name or the Alias. You can leave this data field blank if you do not want to enter an Alias.

Print Name

Print Name refers to the name that will appear on documents given to external parties such as sales invoice, receipt, debit note and so on. By default, name entered in the Name data field is displayed as Print Name. You can leave this data field blank if you do not want any name to appear on the Print Reports. Let us understand the relevance of Print name with the help of an example. You have two