Table of Contents
1.1 Genesis of Business Accounting ………………………..………………………………………………… 11
1.2 Advantages of Computerized Accounting …………………………………….…………………………. 11
1.3 Introducing BUSY ………………………………………………………………….……..…………. 12
1.4 Basic Concepts .…………………………………………………………………………….………… 12
1.4.1 Accounting …………………………………………………………………………………………..… 13
1.4.2 Inventory …………………………………………………………………………………..……….… 15
1.4.3 Sales Tax & VAT …………………………………………………………………………………….… 16
2.1 Operating Environment …………………………………………………………….…………………..21
2.2 Installing BUSY ……………………………………………………………………………………… 21
2.3 BUSY Start-up Screen …………………………………………………………………..…..….… 22
2.4 Key Components in BUSY …………………………………………………………..….….….……23
2.5 Using BUSY Help …………………………………………………………………….……24
2.6 Quitting BUSY …………………………………………………………………………….…. 24
3.1 Creating a New Company .………………………………………………………….…. 27
3.2 Opening a Company ……………………………………………………………….…….. 33
3.3 Editing a Company .………………………………………………………………………. 33
3.4 Closing a Company ………………………….……………………………………………. 34
3.5 Deleting a Company …………………….……………………………………………….. 34
3.6 Setting Data Directory ………………………………………………………………….. 35
3.7 Setting Color Scheme ……………………………………………………………………. 36
4.1 Features / Options …………………………………………………………..…………….. 45
4.1.1 General ……………………………………………………………..……….………. 46
4.1.2 Accounts …………………………………………………………………………….. 48
4.1.3 Inventory ………………………………..……………………………………….…. 50
4.1.4 Sales Tax / VAT / GST .…………………………………………………………. 53
4.2 Hardware Configuration …………………………………………………………………. 56
4.3 Warning Alarms ……………………………………………..…………………………….… 58
5.1 Creating Masters ……………………………………………………………………………. 65
5.1.1 Accounts …..………………………………………………………………………… 68
5.1.2 Account Group .……………………………….…………………………………. 78
5.1.3 Standard Narration ..…………………………………………………………… 83
5.1.4 Item ………………….………………………………………………………………… 84
5.1.5 Item Group …….…………………………………………………………………… 88
5.1.6 Material Centre ……..…………………………………………………………… 89
5.1.7 Material Centre Group ….……………………………………………………. 91
5.1.8 Unit .…………….…………………………………………………………………….. 92
5.1.9 Unit Conversion ..………………………………………………………………… 92
5.1.10 Bill Sundry ..………………………………………………………………………… 93
5.1.11 ST Form ………………………………………………………………………………. 99
5.1.12 Sale Type ..………………………………………………………………….………. 100
5.1.13 Purchase Type ………..………………………………………………….…….… 107
5.2 Configuring Masters …………………………………………………………………..….. 107
6.1 Voucher Numbering ..………………………………………………………..…………… 117
6.2 Entering Vouchers ……..…………………………………………………………..………. 121
6.2.1 Sales ….…..…………………………………………………………………………… 123
6.2.2 Sales Return …….…………………………………………………………………. 131
6.2.3 Purchase …………….………………………………………………………………. 131
6.2.4 Purchase Return .………………………………………………………………… 136
6.2.5 Payment …….……………………………………………………………….……… 137
6.2.6 Receipt ..……………………………………………………………………………… 144
6.2.7 Journal ………….……………………………………………………………….…… 144
6.2.8 Contra ………………………………………………………………………………… 146
6.2.9 Debit Note ………..………………………………………………………………… 148
6.2.10 Credit Note …………………………………………………………….………….. 150
6.2.11 Stock Transfer .……………………………………………………………………. 150
6.2.12 Forms Received …………………………………………………………….……. 153
6.2.13 Forms Issued .…………………………………………………………………….. 155
6.2.14 VAT Journal ..………………………………………………………………………. 156
6.3 Configuring Vouchers …………………………………………………………..………… 158
7.1 Configuring Documents (Standard) ….……………………………………..……… 177
7.2 Printing Documents ……………………………………………………………..………… 182
7.2.1 Online Printing .…………………………………………………………………… 183
7.2.2 Print Utilities ….…………………………………………………………………… 183
8.1 Balance Sheet ..….…………………………………………………………………………… 191
8.2 Trial Balance .…..….……………………………………………………………………….… 192
8.3 Account Books ….….………………………………………………………………………… 196
8.4 Account Summaries ..……………………………………………………………………… 205
8.5 Outstanding Analysis .…………………………………………………………………….. 208
9.1 Stock Status ..….………………………………………………………………………….….. 217
9.2 Inventory Books ….…………………………………………………………………………. 221
9.3 Inventory Summaries …………………………………………………………………….. 226
10.1 ST Forms Reports ..……………………………………………………………………….. 237
10.2 Sales Tax / VAT Summaries …………………………………………………………… 240
10.3 Sales Tax / VAT Registers (General) .……………………………………………… 247
10.4 Sales Tax / VAT Reports (State Specific) ..………………………………..……. 250
10.5 VAT Adjustment Details .……………………………………………………..…….…. 250
10.6 Reconcile Accounts & Sales / Purchase Tax ………………………………….. 251
11.1 Backup Configuration …….………………………………………………..…………… 257
11.2 Taking Backup ……………..………………………………………………………..…….. 259
11.3 Restore Data ………………………………………………………………………………… 261
12.1 Data Freezing ……………………………………………………………………………….. 267
12.2 Data Export (MS Excel / PDF / HTML) …..………………………………..…….. 268
13.1 Rebuild Databases ……….…………………………………………………………….… 273
13.2 Rewrite Books …………….………………………………………………………………… 274
14.1 Year-end Entries .………………………………………………………………………….. 277
14.2 Changing Financial Year ………………..…..……………………………….……..…. 280
Shortcut Key Combinations
Glossary .……….……………………………………………………………………………….…. 288
