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Busy Accounting Tutorial

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Table of Contents

Unit 1 Introduction

1.1 Genesis of Business Accounting ………………………..………………………………………………… 11

1.2 Advantages of Computerized Accounting …………………………………….…………………………. 11

1.3 Introducing BUSY ………………………………………………………………….……..…………. 12

1.4 Basic Concepts .…………………………………………………………………………….………… 12

1.4.1 Accounting …………………………………………………………………………………………..… 13

1.4.2 Inventory …………………………………………………………………………………..……….… 15

1.4.3 Sales Tax & VAT …………………………………………………………………………………….… 16

Unit 2 Starting with BUSY

2.1 Operating Environment …………………………………………………………….…………………..21

2.2 Installing BUSY ……………………………………………………………………………………… 21

2.3 BUSY Start-up Screen …………………………………………………………………..…..….… 22

2.4 Key Components in BUSY …………………………………………………………..….….….……23

2.5 Using BUSY Help …………………………………………………………………….……24

2.6 Quitting BUSY …………………………………………………………………………….…. 24

Unit 3 Setting up a Company in BUSY

3.1 Creating a New Company .………………………………………………………….…. 27

3.2 Opening a Company ……………………………………………………………….…….. 33

3.3 Editing a Company .………………………………………………………………………. 33

3.4 Closing a Company ………………………….……………………………………………. 34

3.5 Deleting a Company …………………….……………………………………………….. 34

3.6 Setting Data Directory ………………………………………………………………….. 35

3.7 Setting Color Scheme ……………………………………………………………………. 36

Module 2 Configuring BUSY

Unit 4 Basic Configuration

4.1 Features / Options …………………………………………………………..…………….. 45

4.1.1 General ……………………………………………………………..……….………. 46

4.1.2 Accounts …………………………………………………………………………….. 48

4.1.3 Inventory ………………………………..……………………………………….…. 50

4.1.4 Sales Tax / VAT / GST .…………………………………………………………. 53

4.2 Hardware Configuration …………………………………………………………………. 56

4.3 Warning Alarms ……………………………………………..…………………………….… 58

Module 3 Basic Accounting & Inventory
Unit 5 Masters

5.1 Creating Masters ……………………………………………………………………………. 65

5.1.1 Accounts …..………………………………………………………………………… 68

5.1.2 Account Group .……………………………….…………………………………. 78

5.1.3 Standard Narration ..…………………………………………………………… 83

5.1.4 Item ………………….………………………………………………………………… 84

5.1.5 Item Group …….…………………………………………………………………… 88

5.1.6 Material Centre ……..…………………………………………………………… 89

5.1.7 Material Centre Group ….……………………………………………………. 91

5.1.8 Unit .…………….…………………………………………………………………….. 92

5.1.9 Unit Conversion ..………………………………………………………………… 92

5.1.10 Bill Sundry ..………………………………………………………………………… 93

5.1.11 ST Form ………………………………………………………………………………. 99

5.1.12 Sale Type ..………………………………………………………………….………. 100

5.1.13 Purchase Type ………..………………………………………………….…….… 107

5.2 Configuring Masters …………………………………………………………………..….. 107

Unit 6 Transactions

6.1 Voucher Numbering ..………………………………………………………..…………… 117

6.2 Entering Vouchers ……..…………………………………………………………..………. 121

6.2.1 Sales ….…..…………………………………………………………………………… 123

6.2.2 Sales Return …….…………………………………………………………………. 131

6.2.3 Purchase …………….………………………………………………………………. 131

6.2.4 Purchase Return .………………………………………………………………… 136

6.2.5 Payment …….……………………………………………………………….……… 137

6.2.6 Receipt ..……………………………………………………………………………… 144

6.2.7 Journal ………….……………………………………………………………….…… 144

6.2.8 Contra ………………………………………………………………………………… 146

6.2.9 Debit Note ………..………………………………………………………………… 148

6.2.10 Credit Note …………………………………………………………….………….. 150

6.2.11 Stock Transfer .……………………………………………………………………. 150

6.2.12 Forms Received …………………………………………………………….……. 153

6.2.13 Forms Issued .…………………………………………………………………….. 155

6.2.14 VAT Journal ..………………………………………………………………………. 156

6.3 Configuring Vouchers …………………………………………………………..………… 158

Unit 7 Printing Documents

7.1 Configuring Documents (Standard) ….……………………………………..……… 177

7.2 Printing Documents ……………………………………………………………..………… 182

7.2.1 Online Printing .…………………………………………………………………… 183

7.2.2 Print Utilities ….…………………………………………………………………… 183

Module 4 Displaying & Printing Reports
Unit 8 Accounting Reports

8.1 Balance Sheet ..….…………………………………………………………………………… 191

8.2 Trial Balance .…..….……………………………………………………………………….… 192

8.3 Account Books ….….………………………………………………………………………… 196

8.4 Account Summaries ..……………………………………………………………………… 205

8.5 Outstanding Analysis .…………………………………………………………………….. 208


Unit 9 Inventory Reports

9.1 Stock Status ..….………………………………………………………………………….….. 217

9.2 Inventory Books ….…………………………………………………………………………. 221

9.3 Inventory Summaries …………………………………………………………………….. 226


Unit 10 Sales Tax & VAT Reports

10.1 ST Forms Reports ..……………………………………………………………………….. 237

10.2 Sales Tax / VAT Summaries …………………………………………………………… 240

10.3 Sales Tax / VAT Registers (General) .……………………………………………… 247

10.4 Sales Tax / VAT Reports (State Specific) ..………………………………..……. 250

10.5 VAT Adjustment Details .……………………………………………………..…….…. 250

10.6 Reconcile Accounts & Sales / Purchase Tax ………………………………….. 251

Module 5 Managing Data
Unit 11 Managing Backup

11.1 Backup Configuration …….………………………………………………..…………… 257

11.2 Taking Backup ……………..………………………………………………………..…….. 259

11.3 Restore Data ………………………………………………………………………………… 261

Unit 12 Utilities

12.1 Data Freezing ……………………………………………………………………………….. 267

12.2 Data Export (MS Excel / PDF / HTML) …..………………………………..…….. 268

Unit 13 Housekeeping

13.1 Rebuild Databases ……….…………………………………………………………….… 273

13.2 Rewrite Books …………….………………………………………………………………… 274

Unit 14 Year-end Process

14.1 Year-end Entries .………………………………………………………………………….. 277

14.2 Changing Financial Year ………………..…..……………………………….……..…. 280

Shortcut Key Combinations

Glossary .……….……………………………………………………………………………….…. 288

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