Unit 6 – Transactions 169
Figure 6.25 Voucher Settlement Configuration
In the Voucher Settlement Configuration window, there are various data fields. The data fields are:
Allow – Under this data field, you have to select the payment modes that are to be allowed for making / receiving payments. Various options under this data field are:
o Cash – Select this option if you accept or make cash payments.
o CC (M/C-1) – Select this option if you accept or make credit card payments also.
o CC (M/C-2) – Select this option if you accept or make payments through more than one credit card.
o CC (M/C-3) – Select this option if you accept or make payments through more than two credit cards.
o Cheque – Select this option if you accept or make cheque payments.
Acc Name – Specify the name of the account to which the amount will be adjusted for the corresponding payment option. For example, if you specify Cash A/c in this data field in front of Cash option then all the payments made in cash will be posted to Cash account.
Caption – Specify the caption for the corresponding payment mode in the voucher. For example, if you specify Cash Payment value in this data field in front of Cash option then in voucher, instead of Cash, Cash Payment data field will appear for entering cash payment / receipts in the Amount Settlement Details group.
Enforce Narr. – Specify ‘Y’ in this data field if you do not want a voucher to be saved unless a narration is entered in the corresponding field.
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Enforce Full Adjustment of Amount – Specify ‘Y’ in this data field if you want that at the time of voucher entry full amount of voucher should be adjusted in the Amount Settlement Details group. If you specify ‘Y’ in this data field, then at the time of voucher entry, you have to adjust full bill amount manually in the various payment modes available in the voucher. BUSY will not allow you to save the voucher unless you adjust the full bill amount. On the other hand, if you specify ‘N’ in this data field and do not adjust full bill amount in the various payment modes available in the voucher then the balance bill amount will be debited / credited to the party (as selected in the voucher) account. A label will appear in the voucher displaying the balance amount debited / credited to the party.
Post Settlement Data along with Party Data – Specify ‘Y’ in this data field if you want to post party details also along with the settlement details. For example, Star Electronics Company made a sale to Smart Traders Corporation for Rs. 25,000 and Smart Traders Corporation paid Rs. 5,000 by Cash and Rs. 20,000 by Credit Card. Now if this option is enabled then following entries for this transaction will be posted:
Debit: Smart Traders Corporation
25,000
Credit: Sales A/c
25,000
Debit: Cash A/c
5,000
Debit: Credit Card A/c
20,000
Credit: Smart Traders Corporation
25,000
If this option is disabled then following entry will be posted:
Debit: Cash A/c
5,000
Debit: Credit Card A/c
20,000
Credit: Sales A/c
25,000
This option is useful only if you want to maintain details of the party with whom the transaction has been made.
After entering appropriate data in the data fields, click the Save button to save the Voucher Configuration details.
Review
ü In BUSY, voucher numbers can be generated automatically by defining the configuration (prefix, suffix, numeric number) in advance.
ü You can fix length of numeric part of the voucher number and specify the character to be added to numeric part to make it equal in length with the higher numbers.
ü You can set maximum number or limit for vouchers that can be entered in a voucher series.
