7.2.2 Print Utilities

Print Utilities option is used for bulk printing of vouchers. This option is useful for the companies that do not print the bill at the time of voucher saving but take print of all the vouchers of a day or week together. Print Utilities option is provided under the Printing menu. On clicking the Print Utilities option, various options are displayed. In the Courseware, we will discuss only the Documents, Inventory Vouchers and Accounts Vouchers option. Rest of the options will be covered in the Advanced Courseware.

Document

Document option is used to print full invoice details as per your requirement. You can create different formats for printing documents using Administration à Configuration à Document Printing à Advanced option (covered in Advanced Courseware) or can make changes in the Standard format

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created by BUSY for printing various documents (explained in topic 7.1 Configuring Document (Standard)). For dual vouchers such as Sales / Purchase, Sale Return / Purchase Return, you can use Document option to print both accounting and inventory aspect of the voucher. On selecting the Document option under Printing à Print Utilities menu, a Select Document for Printing window appears. The window displays the list of various documents that can be printed using this option. On selecting any of the document or voucher, a Print Basis message box appears. In the message box, there are two options. The options are:

Date-Wise – Select this option if you want to print documents for a specified date range.

Voucher No.-Wise – Select this option if you want to print documents for a specified range of vouchers.

On selecting any of the option, a Document Printing message box appears. In the message box, there are three options. The options are:

All Parties – Select this option if you want to print report for all the parties.

Group of Parties – Select this option if you want to print report for a particular Party Group.

One Party – Select this option if you want to print report for a particular party.

On selecting any of the option, a Printing Options window appears. Given here are the data fields that appear in the Printing Options window.

Party Name – This data field appears if you have selected the One Party option in the Document Printing message box. Select the required party from the list.

Group Name – This data field appears if you have selected the Group of Parties option in the Document Printing message box. Select the required Party Group from the list.

Voucher Series – Select the voucher series for which you want to print the document. In other words, vouchers entered using the specified series will be considered for printing.

Starting Vch No. – This data field appears only if you have selected Voucher No.-Wise option in Print Basis message box. Specify the starting voucher numbers, vouchers entered after which will be considered for printing.

Ending Vch No. – This data field appears only if you have selected Voucher No.-Wise option in Print Basis message box. Specify the ending voucher number, vouchers entered up to which will be considered for printing.

Starting Date – This data field appears only if you have selected Date-Wise option in Print Basis message box. Specify the date, vouchers entered on or after which will be considered for printing.

Ending Date – This data field appears only if you have selected Date-Wise option in Print Basis message box. Specify the date, vouchers entered on or before which will be considered for printing.

No. of Copies – Specify the number of copies to be printed for the report.